Managing employee information, tracking performance and handling HR-related tasks can be challenging without a structured system in place.
This is where an HR database comes in handy. Whether you’re an HR manager or part of a team responsible for HR tasks. having a robust HR database can make things easier.
An HR database stores essential information about employees, such as personal details, job roles, performance metrics, benefits and more.
Let’s dive in and learn how to create an HR database that suits your organization’s needs.
A well-organized HR database is essential for smooth human resources operations. It helps you:
Having all your HR information in one place ensures that HR staff and managers are on the same page. This allows for more efficient management of personnel and a better experience for employees.
An HR database stores detailed information about your employees, including personal details, job titles, salary, benefits, and employment history. It also tracks recruitment data, performance evaluations, and payroll information.
Depending on your organization’s needs, you might also track attributes like training completion, certifications, and employee satisfaction scores. Additionally, you can monitor benefits usage, employee feedback, and any specific compliance requirements (e.g., “safety training required,” “confidential information access”).
Let’s say you’re managing HR for a company. Your main system might handle the basics, like tracking employee hours and processing payroll. But it might not be great at keeping track of all the finer details, such as performance history, benefits administration, or compliance with regulations.
That’s where a proper HR database comes in handy. It’s like a one-stop shop for everything about your employees and HR processes.
You can search it easily, and it keeps all the important info in one place. This makes it much easier to manage your workforce and ensure compliance with HR policies.
Let’s face it, many HR departments start out tracking their employee data in Excel or Google Sheets. It seems easy at first, especially when your team is small. But as your organization grows, these spreadsheets can cause some real headaches:
Using spreadsheets for your HR data goes against the whole point of having one trustworthy source of information. Instead of smoothly managing your personnel, you end up playing detective with a bunch of conflicting spreadsheets.
Building a real HR database with a proper tool can solve these problems. It gives you one central place for all your HR information that everyone can rely on. This ensures smoother operations, better personnel management, and a more efficient HR system.
Let’s be real- if you’re managing human resources, you probably don’t have time to become a database expert. Normally, you’d need to fully understand concepts like SQL and how to build user interfaces. That’s a lot to ask when you’re busy overseeing employee records, payroll, and recruitment.
This is why many HR departments put off creating a proper HR database. It just seems too complicated and time-consuming.
But here’s where tools like Five come in handy. It’s an online database builder that makes creating an HR database much simpler.
Now, I won’t lie- it’s not as easy as snapping your fingers. But it’s a whole lot easier than spending weeks learning to code from scratch.
With Five, you can:
With Five, managing your HR data becomes simple and efficient, allowing you to focus on what matters most- supporting your employees and driving organizational success.
Get free access to Five here and start building your HR database today.
Five has a team of experts ready to assist you with your sales database development. So, if you ever feel like you’re in over your head, don’t worry, our expert developers are here to help. And yes, we promise not to charge you an arm and a leg or leave you with a system that only we understand.
To get a free consultation, visit this page: “Hire An Expert.”
First things first, think about what information you really need to track your HR records effectively. What matters most to your organization? What do your employees and HR team care about? You want your HR database to be the go-to place for all this information, so make it as comprehensive as possible.
Here’s a list of things you might want to keep track of:
Your HR database isn’t just a list- it’s a tool that should help you manage your workforce day-to-day. Consider tracking:
The more detailed your records, the more valuable your database will become. For example, if you want to analyze employee performance trends, ensure compliance with regulations, or manage benefits effectively, you’ll need to have been recording that data consistently.
Remember, a good HR database evolves with your organization. Start with the essentials, and you can always add more detail as your HR needs grow.
With your list of employee attributes and additional information ready, it’s time to move all of this into a proper database.
To do so, sign up for Five, an online database builder that comes with a simple point-and-click interface for creating relational databases.
Follow our video tutorial to build your database tables, forms, and reports, and start managing your organization’s HR records efficiently.
Here’s the database schema for your HR application:
Each table holds specific information, such as employee details, attendance records, and performance data, ensuring a comprehensive and organized structure. The relationships between these tables facilitate efficient HR management, making it easier to track employee progress, manage payroll, and provide an optimal experience for your workforce.
With your HR database set up in Five, you’ll have a tool to manage your workforce, track employee performance, and keep your HR operations running smoothly.
Using Five’s Table Wizards, you can transform your HR database’s table and field definitions into a fully functional system. Five, an online database builder, offers a user-friendly, point-and-click design tool that even non-technical users can quickly master. Add as many fields as you need to your HR database, ensuring it meets the specific requirements of your organization.
Five allows you to add forms, making it easy to enter and manage data in your HR database. These forms enable you to store or retrieve information, such as employee details or attendance records, with ease. Additionally, you can create charts, dashboards, or even PDF reports, perfect for generating performance reviews, payroll summaries, or employee activity logs.
Securing your HR data is crucial. Five includes a pre-built authentication feature that adds a login screen to your application. Only registered users with valid credentials can view or edit data. You can also enable multi-factor authentication for extra security, ensuring that your HR data remains protected and accessible only to authorized personnel.
Five allows you to generate documents directly within the application. You can easily create employee reports, payroll summaries, or performance reviews and build workflows for approval or distribution, streamlining your HR management process.
Your HR database is searchable and hosted online, making it accessible from any device at any time. This ensures that your HR team can stay connected and up-to-date on employee data and operations, whether they’re in the office or working remotely.
To build your HR database with Five, sign up for free access and start the process. If you need assistance, visit our forum to get help from our application development experts as you add more features to your database application.
By following the steps mentioned above, you can create HR management software tailored to your needs, all while using the tools provided by Five.